Join HSBC (Hong Kong Shanghai Banking Corporation) as a Secretarial Assistant GSC in Bangalore! We’re looking for candidates with any graduate degree and 1-3 years of experience to join our team. This role presents an exciting opportunity for individuals to contribute to our global support center and provide administrative assistance to our team. As a Secretarial Assistant at HSBC, you’ll play a vital role in ensuring the smooth operation of our office and supporting our team in various secretarial tasks.
Company Name: HSBC(Hongkong Shanghai Banking Corporation)
Job Role: Secretarial Assistant GSC
Education Required: Any Graduate
Experience Required:1-3 years
Job Location: Bangalore
Role and Responsibilities:
- The Senior Company Secretarial Assistant role holder is responsible for the day-to-day operations and delivery of the Bangalore-based Offshore CG&S team. The incumbent will assist the onshore C&GS team(s) to ensure that the HSBC Group entities, their Committees, and other relevant governance forums, their Directors, Members, and Officers comply with all relevant statutory and regulatory obligations.
- To provide support for board and committee meetings including scheduling meetings developing annual planners,
- preparation of meeting packs, drafting minutes and managing any actions arising.
- To assist the CG&S onshore team in the maintenance of statutory registers and the drafting and submission of statutory filings.
- To support arrangements for Annual General Meeting(s)
- To draft statutory and/or regulatory documentation relating to corporate entity changes.
- Effective and timely communication of matters requiring consideration and decision to the Boards of Directors and their Committees.
- Active contribution to the development and implementation of corporate governance frameworks and best practices.
- Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, drafting the annual planner, circulating papers in a timely manner, and, where appropriate, drafting minutes.
- Following appropriate processes and procedures and understanding statutory and regulatory obligations.
- Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory bodies.
- Accurate and timely input to public disclosures including statutory accounts of HSBC Group companies.
Required Skills and Qualifications:
- Company Secretarial qualification with 1-3 years plus of relevant experience desired.
- Experience in supporting global entities.
- Good team management skills with a proven ability to motivate, develop, and prioritize activities for the team.
- Ability to effectively engage and negotiate with senior stakeholders, demonstrating considered foresight and highly developed interpersonal skills.
- Outstanding written/verbal communication and presentation skills.
- Able to deal with and constructively resolve conflicting views and where necessary, escalate to senior management in a clear and succinct manner.
